Communication Process

What exactly is the Communication cycle? Basically, it involves conveying and receiving messages in an easy-to - understand format between two persons or organizations. Talking and even listening are both communication tools.

We are distinct from all other species on earth because of our ability to attribute meanings to sounds, signs, and symbols. In his novel, Sapiens: A Brief History of Humanity, author, and professor Yuval Noah Harari stressed the value of language in making humans "the smartest creatures" on this planet. We are now able to do many things that were unthinkable to our cave-dwelling ancestors, thanks to contact. As a means of survival and flourishing, the language was created and that is true even in present times.

The communication process starts with the formation of ideas by the sender, who then transmits the message through a channel or medium to the receiver. The receiver gives the feedback in the form of a message or appropriate signal in the given time frame to continue the communication cycle. Recall any conversation you have had in your life—be it enquiring about a brand new computer your friend just bought or your relatives asking you about your examinations—and you will find that it follows this process.

There are seven important elements of the communication process. Here are the details:

 

1. Sender

The process of communication starts with the sender. This is the entity that will use the means of communication to share her thoughts. The sender starts the communication cycle by deciding to convey her thoughts and chooses the format to use.

The sender manages her thoughts, seeks clarity, and decides what exactly she wants to put forth. The sender needs to gather the required information and relevant ideas in order to communicate. For example, a writer begins with an idea and transforms it into a book.

 

 2. Encoding

Encoding is the step in the process of communication where the sender decides how she wants to convey her thoughts. Selecting the right words, associated symbols in verbal communication or gestures, tones, and sounds in non-verbal communication are ways of encoding a thought.

To make encoding easier, it is imperative to know who is the receiver. For example, Ruskin Bond writes clean and short sentences that invoke visuals to instill wonder among his readers, children.

3. Message

 A message is formed after the sender decides what she wants to put forth and how she wants to convey it. It’s also known as encoding. The nature of the message can change depending on the medium you use and the audience for which it is meant. Always remember that for a communication to be successful, it is important that the listener or reader understands the message.

4. Channel or medium

 In order to better explain the process of communication, one has to pay close attention to one crucial wheel of this cycle, which is the medium. This screen that you’re reading this article on, the newspaper that slides in every morning through your door, the television you watch your favorite movies on are all mediums. It’s imperative to consider the medium used for information transmission while encoding the message or it fails to reach the audience effectively. 

 

5. Receiver

 The process of communication is incomplete without a receiver to ‘lend an ear’. Whenever a sender writes, or says or sings or expresses anything, it’s meant to be read, or experienced. The receiver is a crucial part of this process.

 The receiver gathers the information presented or broadcasted by the sender and begins to understand it. We take turns between being a sender and being a receiver. You are a receiver when you watch a movie, and a sender when you tell your friends how the movie was.

 

6. Decoding

 No matter how well the message is crafted (or encoded), it will fail to make an impact if the receiver does not possess the tools to decode the message. For instance, a nine-year-old may not understand the point of Harari’s book. While growing up, we also build the ability to decode various messages. Even if the word ‘beautiful’ has one meaning in all the dictionaries, globally, it would undoubtedly mean something different to different people. We decode any message by our own mechanisms, thoughts, memories, and create our own meaning.

 

7. Feedback

The process of communication is a long one. Communication does not stop afterthought or idea is expressed or a sentence or a word is uttered. It creates ripples through time, like a stone slung in a peaceful lake. Feedback is one of the last stages of communication. After a message is encoded, sent over a medium received, and decoded, there is a need for the communication to keep moving. Through feedback, the receiver becomes the sender, broadcasting the views about the information received.

 

 Another important aspect that is present in this cycle is noise. This refers to the obstructions people face while following the entire communication process. This can mean actual physical noise, preoccupying thoughts of the sender or the receiver, and barriers such as language, comfort, and cognitive precision.